In human resource departments, diverse functions such as on-boarding, interacting with employees, impactful learning and tracking employee performance are now being handed over to chatbots. The digitalisation of this process has fast tracked the functioning of HR teams.
Chatbots are artificial intelligence based computer programmes that hold conversations through text or voice messages. Global companies are slowly incorporating chatbots in their businesses to enhance efficiency, accuracy and also to save time of their employees on mundane tasks. The Human Resource (HR) department is one area where the use of chatbots is increasing.
The HR team in any organisation is in-charge of multiple tasks such as training, on-boarding, performance, attendance, employee relations, compensation, benefits and enrolment, and compliance & reporting. Most of these tasks are often repetitive and time consuming. This is where chatbots play an important role.
- On boarding
Chatbots help to streamline the recruitment process by assisting them to apply for jobs online and then automating interviews with potential new employees. It helps to create a good experience for the user and makes sure that the procedure is easy to follow.
Once the candidate comes onboard, there are numerous repetitive tasks that have to be completed such as filling and submitting forms, enrolling for benefits etc. While filling out these forms, there are many questions that may arise by new employees and instead of the HR team responding to each query many times, the chatbot takes care of it. This allows HR processes to function smoothly without any difficulty.
- Interacting with employees
Chatbots also make the perfect tool to determine the pulse of employees within a short period of time by interacting with them and asking questions on their experience, expectations, progress and much more. The communication takes place in the form of surveys, one-question quizzes, and rating-based questions. This process helps the HR team to identify the problems faced by employees and take subsequent measures to solve it.
- Impactful learning
Employees have to be constantly trained for various processes and instead of hosting boring and long lectures in training rooms organisations are now making use of chatbots. These new age programmes make use of simple videos and tutorials to make learning fun and enjoyable. Post the sessions, chatbots also evaluate employees via multiple choice questions on what they have learned from the learning sessions. This makes learning all the more effective.
- Tracking performance
There is a need to regularly track the performance of employees in an organisation. Chatbots prove useful in this segment too. For instance, if an employee completes his sales target within the stipulated deadline then the chatbot will send across a message on the firm’s group congratulating the individual. In addition to this, it will also update the internal system automatically regarding the employees performance bonus.
Chatbots do not only prove beneficial in the HR department but are extremely useful in other departments as well such as IT, administration, finance, and so on. With the assistance of chatbots, department managers can focus on more important tasks that require their attention.